Trip toolkit

The most important part of your trip is preparing for it.

In this section you will find your ultimate travel toolkit, including everything you need from how to perform a risk assessment right through to advice for disabled travellers. If there's anything you think we've missed out please do not hesitate to contact us and we will be happy to provide you further information.   

Pre-Travel Pack

Ahead of your departure, we send out a comprehensive pre-travel pack, including a detailed itinerary with contact and emergency numbers, hotel voucher, ferry list to be completed before you embark, maps & destination guide, tickets for shows, meals and attractions (if applicable).

  • In the meantime, you can download our comprehensive 'Know Before you Go' travel guide here.

Downloadable Resources for Group Leaders

As a Group Leader it is your responsibility to ensure that you are well informed and prepared when it comes to travelling with your students. Make sure you download and review each of the below documents ahead of your trip to help you prepare to the best of your ability. 

  • Demystifying risk assessments
  • Guidance for Health and Safety on School Trips
  • Handbook for Group Leaders 
  • Learning Outside the Classroom (LoTC) Manifesto
  • Standards for LEA’s in overseeing Educational Trips

Advice for Disabled Travellers

Travel can be challenging for everyone but it can be more so if you have a physical or mental disability. The below links and publications contain advice and information to help make your travels easier.

  • Advice for disabled travellers preparing for travelling abroad from GOV.UK
  • Booklet on disability and travelling abroad from GOV.UK

The website Disabled Travel Advice is also a great source of information for disabled travellers, you can visit their website by clicking here.

Passports and Visas

All passengers are themselves responsible for ensuring that they have a valid passport, appropriate visas & confirm to the health regulations regarding vaccinations. Please note that some countries require passports to be valid for up to 6 months after the date of return to the U.K.

For travel to the United States all nationals and citizens of the Visa Waiver Program (VWP) countries (inc the UK) are required by law to obtain travel authorization prior to travelling to the USA. Passengers can register online up to 72 hours before departure but we strongly urge you and your students to register early. Travellers who do not receive authorization may be denied entry! For more details and to register please visit the United States Embassy.

If you are travelling to the USA you must have a biometric passport. Biometric passports were issued after 2007. We recommend that you check prior to travel, otherwise, you will be ineligible to travel to the USA without a visa.

Visa Requirements

Please ensure that any of your passengers who require a travel visa apply in good time. We recommend that you do not confirm a passenger on the trip until you are satisfied that he/she has the relevant documents to travel.

  • For further information on the requirements of the country you are visiting you can download our visa requirements form here. 

If you are unsure about whether you or your students require travel visas for your trip, we are pleased to offer help and guidance and we are also happy to provide a supporting letter for a student’s visa application if required. Please contact us for details.

Useful Links

Below you'll find a list useful links and resources that can provide you further information and advice on travelling safely and responsibly. 

  • Foreign Travel Advice from GOV.UK

  • ABTA Travel Tips and Advice

  • Stay Safe Film from GOV.UK

  • Counter Terrorism Advice from GOV.UK

For further information about any of the above please do not hesitate to contact us, we are happy to provide further details and advise on individual requirements.